Office Staff

Qualifications:

• Bachelor’s/College Degree in Communications, Office Management, or any related field
• At least have an experience as administrative secretary
• Ability to accept and understand instructions
• Familiarity with basic research methods and reporting techniques
• Outstanding communication and dealing abilities
• Excellent organizational and time-management skills
• With integrity and always considering confidentiality
• Ability to manage pressure and conflicting demands, prioritize tasks, and workload

Job Descriptions:

• Attend meetings and take detailed minutes
• Receive and screen phone calls and redirect them when appropriate
• Act as the point of contact for internal and external clients
• Handle and prioritize all outgoing or incoming correspondence memos, letters, faxes and forms
• Handle confidential documents and ensuring that they remain secured
• Maintain electronic and paper records to ensure information is organized and easily accessible
• Assist in planning appointments, board meetings, conferences, etc.
• Organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks
• Contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently