Importation Assistant


  • Bachelor’s/College Degree in Customs Administration, Logistics, Transportation or equivalent
  • At least have an experience in import, export, or relevant role
  • Knowledgeable in import, export processes
  • Good negotiation skills particularly to international clients
  • Ability to do multiple tasks simultaneously
  • Strong verbal and written communication skills
  • Experience in wholesale or retail industry would be an advantage

Job Descriptions:

  • Book shipment for inspection to nominated inspection company as indicated on the Proforma Invoice
  • Collate documents for reference of the inspection company in checking the goods ordered such as proforma invoice, purchase order, artworks, shipping marks and individual product photo
  • Monitor if date of inspection was followed and inspection report was sent for review
  • Review the inspection report and summarized the findings before disseminating the inspection report to the supplier, purchasing dept. and the management via email
  • Report the findings to the management and wait for their final decision if goods are accepted and confirm to proceed to loading or if goods are subject for reworking
  • Monitor the reworking of the goods ordered, request photos or videos as proof of reworking and show to the management for their review and approval
  • Review the terms agreed as described in proforma invoice
  • Monitor the shipment ready date at the factory to arrange shipping booking
  • Secure effective and efficient sailing schedule to meet the commitment with the customers
  • Monitor the container with the shipping company and supplier
  • Check and verify import shipping documents to ensure adequacy of documents for further checking of the manager for customs formalities
  • Apply marine insurance using final documents to the existing insurance company
  • Transmit complete set of documents to Customs Broker for customs clearing
  • Preparation of Import Purchases and costing and posting of cost factor to SIMS system