Executive Secretary


  • Bachelor’s/College Degree in Communications, Marketing, or any related course
  • Can speak and understand Mandarin Chinese language is required
  • Proven experience as an executive secretary or similar administrative assistance role
  • In-depth knowledge of office management as well as technical vocabulary
  • Familiarity with basic research methods and reporting techniques
  • Outstanding communication and dealing abilities
  • Excellent organizational and time-management skills
  • With integrity and always considering confidentiality

Job Descriptions:

  • Attend Meetings and take the minutes
  • Communicate with overseas clients
  • Receive and screen phone calls and redirect them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (email, letters, etc.)
  • Handle confidential documents and ensuring that they remain secured
  • Monitor office supplies and communicate with corresponding personnel
  • Maintain electronic and paper records to ensure information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned
  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences, etc.
  • Organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks
  • Contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently