Executive Secretary

Qualifications:

• Bachelor’s/College Degree in Communications, Marketing, or any related course
• Can speak and understand Mandarin Chinese language is required
• Proven experience as an executive secretary or similar administrative assistance role
• In-depth knowledge of office management as well as technical vocabulary
• Familiarity with basic research methods and reporting techniques
• Outstanding communication and dealing abilities
• Excellent organizational and time-management skills
• With integrity and always considering confidentiality

Job Descriptions:

• Attend Meetings and take the minutes
• Communicate with overseas clients
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (email, letters, etc.)
• Handle confidential documents and ensuring that they remain secured
• Monitor office supplies and communicate with corresponding personnel
• Maintain electronic and paper records to ensure information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences, etc.
• Organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks
• Contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently